Workspace roles define what access and permissions you will have throughout Mox, such as whether you are allowed to view all projects or just those you have been invited to participate in. A workspace role is assigned to a user when inviting a user to your workspace. Once a role has been set, you may edit the user’s role on the Team page.
You may also have a collection or project role which grants additional permissions for that collection or project.
Workspace Roles:
| Roles |
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|
|
|
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Permissions granted | View Only | View & Download | Editor | Librarian | Workspace Owner | Account Owner |
Can be invited to projects | Y | Y | Y | Y | Y | Y |
View assets in shared collection | Y | Y | Y | Y | Y | Y |
Download assets | - | Y | Y | Y | Y | Y |
Share Asset Link | - | Y | Y | Y | Y | Y |
Can be assigned a task | - | - | Y | Y | Y | Y |
Invite users to workspace | - | - | Y | Y | Y | Y |
Create workspaces | - | - | - | - | - | Y |
Create and manage their own projects | - | - | Y | Y | Y | Y |
Manage assets (upload, delete, edit attributes) | - | - | Y | Y | Y | Y |
Create and share collection | - | - | Y | Y | Y | Y |
Manage attributes | - | - | - | Y | Y | Y |
View and manage all projects | - | - | - | - | Y | Y |
Manage templates | - | - | - | - | Y | Y |
Manage Notifications | - | - | - | - | Y | Y |
Manage users | - | - | - | - | Y | Y |
Manage groups | - | - | - | - | - | Y |
View all workspaces | - | - | - | - | - | Y |
Manage subscription and payment | - | - | - | - | - | Y |
Collection Roles:
| Roles |
|
|
Permissions granted | View Only | View & Download | Manager |
View collections and files | Y | Y | Y |
Download, share asset link and convert asset | - | Y | Y |
Manage assets in collection (reshare files, upload , delete, add, remove, edit attributes) | - | - | Y |
Manage the collection (rename, edit permissions, delete collection) | - | - | Y |
Project Roles:
| Roles |
|
|
Permissions Granted | Project Reviewer | Task Editor | Project Manager |
View the project and it's files and view project history | Y | Y | Y |
Download project files | Y - if workspace role allows it | Y | Y |
Invite others to the project | Y - with their role | Y - with their role or lower | Y - with their role or lower |
Annotate, set user approval, and generate proof report | Y | Y | Y |
Comment on projects and tasks, mention users and groups and be mentioned | Y | Y | Y |
Perform task actions (upload/add assets and edit/set attributes) | - | Y | Y |
Perform project manager/project owner actions (manage tasks and sub-projects, edit project notes, due date, workflow settings, assignments, remove files, add attributes, archive, delete, pause/resume projects, duplicate project, save project as template*, modify dependencies/workflow, set final approval, and transfer files to asset library) | - | - | Y |
*This function is restricted by your workspace role. Only an Account Owner or Workspace Owner can perform this action. The Workspace Owner can still perform this action even if they are simply a Task Editor in the project.